Digitise Existing Forms

This module allows you to take an existing management system element or complete a new business form in the online environment.

Digitising your existing forms and document reduces administration time by allowing the information to be handled once, create efficiencies and be retained in your system. The time spent mobilising and establishing protocols is reduced using this process.

Value is added to your management system by establishing any essential reminders, timeframe alerts easily to the document content. Loading of the information in the document into analysis tools, such as excel, is efficiently completed by the download function.

Once in the digitised format the document content can also be enhanced by the real time inclusion of images, tracking of time and date of completion along with geo location if required.

Easily identify outstanding schedule documentation submission activity by personnel, gain efficiency in required follow up or actions needed to be triggered by having the information of the document in a digital format.

Quickly generate PDF’s or provide links to the information collected in the document to inform nominated key people as required. Information is retained in logical formats and easily accessed as required.

This function can be integrated with other modules of the system for greater value if needed.

• Digitisation of any form
• Develop workflow (based on predetermined requirements and data entered)
• Capture / upload images
• Upload appropriate documentation
• Add, assign and track responsibilities
• Generate timelines
• Generate automated notifications (email and SMS)
• Send reminders / notifications
• Generate PDF’s
• Download data (as an excel)