Contractor Management

This module has existing functionality that can be aligned to your specific business needs without placing additional administrative burden on you.

You set the requirements of your contractor pool up front. There is a transparent work environment where performance expectations are established for all parties to work to. Clear channels of communication are in place aligned to your levels of authority for approval of actions.

Inject accountability into your supply chain with real time and accurate information management that is securely accessible by any office based or mobile device to your needs.

Once established the module provides you with an effective management of your known supply chain that allows you to search for location, capability and availability. Engage earlier in the delivery process up front at Concept Design and Bid phases. If required, the module can be utilised to receive “expressions of interest” to grow your knowledge base.

Provide approved access to the secure system and a contractor is able to carry out and self-manage any mobilisation task required leaving your resources to carry out review and approval functions efficiently. You can remove a contractor or an individuals’ access to the system at any time.

Timelines aligned to compliance dates, commercial milestones, security of payment schedules can be established.

Once the Contractor module framework is in place baseline information can be provided in a secure environment by the supply chain such as insurance certificates, key contacts, compliance evidence (licences, approvals, system accreditation). Processing of claims and variations via the module provides clear time and date stamping when information was submitted, approved or rejected.

To prevent scope creep the system enables your people to quickly check what work has been approved and allocated to a contractor.

Coupling this module with the system ‘Site Diary’ function claims processing and contract finalisation time is greatly reduced as the evidence required is readily at hand and viewed. The Contractor module provides quickly accessible registers of contractors based on capability and approval status eg. work in a specific geographic location only, limited to contract value or specific services.

• On-boarding
• Registration
• Add competencies / certification / accreditation
• Upload appropriate documentation
• Self-management
• Reminders for documentation expiry
• Track compliance
• Variation management
• Provides a single source of truth
• Integration with other systems as required (via API)